3. Preparing a draft Plan

Stage 3: Prepare a draft Capacity Development Plan with Action Plan and Budgets.

The capacity assessment report provides the basis for defining the draft plan. The aim is to develop a clear and practical plan, with a schedule, and a budget to address capacity needs defined through the assessment. The plan should establish the capacity objectives, indicators, initiatives, and the resources required to implement change and to measure progress.

Activities

  1. Outline capacity development objectives define a set of capacity development objectives to be achieved.
  2. Define capacity development indicators for each capacity development objective define indicators to measure progress; indicators should be relevant to results and feasible to measure.
  3. Identify interventions describe suggested interventions to achieve the capacity development objectives. These will be prioritised during the next stage.
  4. Develop an estimated budget based on suggested interventions.

Key Considerations

The following points should be considered when defining a capacity development plan.

  • Defining appropriate indicators Defining an appropriate set of indicators to measure change is difficult, but they are key to ensuring success in capacity development interventions. The number of indicators should be as few as possible, easily measurable, SMART (Specific, Measurable, Achievable, Realistic and Time-bound), and should consider qualitative and quantitative, process and output/outcome indicators, as well as those related to performance and behavioural aspects.
  • Identifying short-term objectives to build confidence, experience, and demonstrate results and value, it is important to schedule and plan for some short-term objectives in the capacity development plan (typically within one year); these objectives can help to orient and direct follow-on interventions.
  • Additionally ensure long-term planning and objectives Capacity Development is a process of change, often involving multiple activities. There is a need for capacity development to be more explicitly woven, even institutionalised, into programme management processes. As capacity development plans become mandatory as part of Global Fund programmes, clear milestones and indicators need to be set and embedded in the overall programme’s development, and dedicated budgets and staff should be appointed.  Such capacity development plans must be based on comprehensive capacity assessments, which clearly identify priorities pertaining to grant implementation.
  • Coordinating with existing strategies and plans capacity development plans should not stand alone, but should be developed with knowledge of, and integrated with existing national strategies and plans.  Capacity development is often considered as a distinctive change process, but should not be.