A transition or transfer plan should outline the following:
The main activities to be included in a Transition or Handover Plan involve recruiting and training the staff who will manage the grant in the future PR, as well as ensuring written procedures and training and adherence to these procedures by all staff. The focus should be on:
Milestones are tools used in transition planning and review to mark specific points along a project timeline. These points signal fixed points where certain capacity has been achieved, showing that the national entity is fully prepared to take overall responsibility for that specific activity or for the full function.
Although timelines should be set to guide and support the achievement of these milestones, they act as major progress points that must be reached to achieve success and can be flexible in time.
UNDP is committed to support capacity development of the nominated PR for the period of the grant. However, capacity development is a long-term process and it is unlikely that real sustainable capacity can be developed during this period unless it is linked to longer-term support. UNDP also aims to provide on-going support beyond any handover and beyond the life cycle of the grant, as necessary, to continue to develop the capacity of national entities.
In many countries UNDP does this through a crucial advisory role, through CCMs or directly to new Principal Recipients and implementing partners. This soft support is particularly important when UNDP has been acting as the PR in a country, and has handed over the PR role to national partners. In this case, UNDP assumes a ‘mentoring role’ towards the new PR or the national structures.
In Gabon, UNDP transitioned the PR role, while continuing to support capacity strengthening in the national malaria programme. UNDP helped to re-structure and re-profile the programme, improve and clarify workflows, revise job descriptions, and support the recruitment and training of new staff. UNDP also helped to formulate a capacity development plan for the programme and strengthened information technology, M&E and data collection capacity by introducing mobile phone-based technology.