Example - Capacity Development Activities

 

 

  • Management Mechanism
  • Establish a Task Force to implement Capacity Development activities, and to work with the Global Fund and UNDP
  • Review, finalise and approve the Capacity Development Plan outputs in monthly meetings/conference calls on progress updates, bottlenecks, and corrective measures/contingencies
  • Study tour to a country with the similar systems where a governmental entity is the Global Fund's PR to look at options for set-up
     
  • GIU Set-up 
  • Analyse the staff needs based on implementation arrangements, GF requirements, and UNDP/other countries' experience
  • Define the structure of the Grant Implementation Unit for all areas (Programme, Finance, Procurement, M&E)
  • Define job description and staff requirements for each position aligned to national and Global Fund requirements
  • Obtain GF approval for the Grant Implementation Unit
  • Agree on contracting type for Grant Implementation Unit staff and salary scale aligned to national and GF requirements
  • Recruit Grant Implementation Unit staff
     
  • Legal
  • Define steps and calendar to ensure timely new PR registration and signature of the GF Framework Agreement
  • Define steps and calendar to ensure tax exemption on GF-funded funds
  • Analyse requirements for contracting NGOs
  • Simulate NGO contracting
  • Draft SR agreements for each SR
     
  • GF Documents and Procedures
  • Review GF primary documents and guidelines for each area as detailed in the PR self assessment tool
  • Agree any further shadowing or peer training with the UNDP Grant Implementation Unit
  • Training on GF processes and reporting requirements
  • Develop and approve the Operations Manual for the implementation of GF Grants, aligning national and GF-specific requirements, and protocols across all functional areas (roles, structure, management, M&E, reporting, HR, finance, SR management, assets management, procurement, etc)
  • Shadow the Global Fund Performance Update –Disbursement Request process step-by-step UNDP
     
  • Financial Management
  • Update the chart of accounts in compliance with GF reporting requirements; formalise in the Operations Manual
  • Assess the functional capacity of the existing software to meet GF needs
  • Update the software to fit the financial management and reporting requirements of GF programmes (contract with IT company if required)
  • Open a separate bank account for the grant
  • Prepare the Terms of Reference for carrying out the external audit of the PR and research any potential issues related to access to documents of the PR by the auditor
     
  • Monitoring and Evaluation
  • Review the M&E plan and data collection forms
  • Participate in joint M&E field visits
  • Training on GF M&E and disease specific requirements
  • Training on data analysis and triangulation
  • Meet with each SR to understand and agree on reporting process
  • Carry out training on ensuring effective cooperation with SRs
  • Develop a draft supervision plan
  • Draft a communication protocol with the GF Country Coordinating Mechanism
  • Procurement, adaptation and installation of a database which enables to provide generated reports basing on indicators
     
  • Procurement
  • Analyse restrictions related to procurement of pharmaceuticals and health products per the GF requirements
  • Coordinate with UNDP and participate in forecasting, quantification and planning exercises
  • Procurement Training for new PSM staff
  • Training on international patent law
  • Support UNDP in registration, tax exemption procedures and QA activities as a part of transitory PSM process